Keep your company books ready for the next decision.

A bookkeeping service built around your transactions

Bookkeeping works best when the process reflects how money moves through the business. Yudey helps organise limited company records through an agreed routine for sales, supplier bills, banking and queries. We begin with transaction volume, payment channels and the condition of existing records. A consultancy paid by bank transfer needs a different process from a retailer using several online platforms.

The engagement sets out the frequency, systems, responsibilities and deliverables. It may cover current records, a defined catch-up period or a transition from another provider. We identify any opening-balance or historical issue before promising a recurring service can absorb it. This allows you to distinguish a normal monthly workload from a separate clean-up project with its own scope and fee.

Collect the records that explain each transaction

The agreed process can cover invoices, receipts, credit notes and other evidence relevant to the business. We establish how documents are provided, who resolves queries and when information is needed. A payment description alone may not explain what was purchased or whether the transaction belongs to the company. We raise the question instead of turning an uncertain bank entry into an unsupported accounting conclusion.

Official guidance explains the need for company accounting records and a clear division between company and personal finances. ^[1] The bookkeeping routine can identify director payments, personal items and other entries requiring clarification. It does not assume that every amount paid from the company account is a business expense. Tax treatment may require the accountant's assessment within a separately agreed service.

Reconcile banking and payment platforms

The work can compare recorded transactions with the agreed bank and payment account statements. We look for missing entries, duplicates, unexplained transfers and differences that require supporting evidence. Online platforms may pay a net amount after fees, refunds and adjustments, so the settlement needs to be understood rather than recorded automatically as the full sales figure.

Reconciliation also helps define the limits of the records. If a bank feed has stopped or an account was omitted, the issue appears on the query list. We agree how corrections are recorded and retain an explanation of significant adjustments. Bank connections and software suggestions assist the process, but they do not remove the need to understand the underlying transaction or check that the record set is complete.

Keep a useful query and approval routine

A clear query process reduces repeated requests and prevents unresolved items from disappearing into a later period. The agreed output can identify the transaction, missing evidence and person responsible for responding. We set a practical cut-off for information and explain how late documents affect the next reporting stage. Your team remains responsible for confirming business facts and approving decisions outside routine processing.

The scope can also identify who creates invoices, approves bills and controls payments. Recording a supplier invoice is different from authorising its payment. We do not assume access to move money or change bank details as part of bookkeeping. Any broader operational service needs express agreement, suitable controls and a clear separation of responsibilities.

Use the records for management and year-end work

The handover can include agreed reports and a list of outstanding items for the company or its accountant. We distinguish a bookkeeping report from final statutory accounts or an independently assured financial statement. Year-end adjustments, tax calculations and specialist accounting treatments may remain to be completed by the appropriate professional. The status of the records should be visible to anyone relying on them.

VAT returns, payroll, management commentary and credit control are included only if stated in the proposal. If you want these services coordinated, we can identify the related scopes and information flow. A broad phrase such as monthly bookkeeping should not leave you uncertain about whether a filing, a customer chase or a financial analysis is actually being performed.

Agree the workload and service fee

The quotation reflects transaction volume, account numbers, software, record quality and frequency. It states the GBP fee, applicable VAT, software charges and any limits or additional work triggers. We explain how an increase in activity or a substantial backlog would be handled before it becomes an unexpected recurring charge. The proposal also identifies the agreed review and handover timetable.

Start with the business activity, approximate monthly transactions, systems used and whether the books are current. Mention platform settlements, foreign currencies or unresolved balances that could affect preparation. We will clarify the proposed routine and protected access arrangements before receiving detailed records. Do not put passwords, bank login details or customer files into the first enquiry.